Library and Information Science Student Organization (LISSO)
University of Kentucky
Meeting Minutes: April 2, 2012
Officers present: Debbi Lloyd, Ida Sell, Heather Burke, Wade Bishop, Mercedes Hopewell
Total present: 6
Call to open: 4:36pm EST
An agenda was distributed to those present. The president sent out the agenda to the officers prior to the meeting for approval.
First up for discussion was the T-Shirt fundraiser for this year. We finalized which designs from the competition we are using (Ida Sell and Mercedes Hopewell's designs were chosen, and we will be reprinting the "Banned" shirt from previous semesters.), and are awaiting the proofs from the printer. After receiving proofs, we can then use the artwork to show SLIS students and faculty the available options and begin to take orders. We have just received approval to sell on campus.
We specifically requested color proofs from Central Screen printing. The T-shirt colors will be as follows: Black print on heather gray for Ida’s “Yeah, we socialize,” and white print on black for Mercedes’ book logo. The “I’m with the Banned” will be white on blue. We went with solid rather than multicolor text. The Treasurer will use the art proofs to show people options on Google Merchant.
The end of the semester party at Dr. O'Connor's home is steadily approaching. We will be providing refreshments and meat/vegetarian option for the event. Jason Boczar, our communications officer, is working on a survey for RSVPing and to determine who will be coming, their guests, meat options, and what they might be bringing.
The President introduced an item not on the agenda next, which is that we have a winner for the leadership award (Julie Vanhoose). There were 36 responses overall. Lousetta Carlson will prepare a plaque for Ms. Vanhoose, and we will contact her regarding her presence at the Spring awards banquet on April 27th. We also may encourage attendance for the awards banquet on Facebook . The last day to register is April 19th. The reception is at 6pm EST and dinner at 6:45pm EST.
Open officer positions: Jason Boczar will be graduating in August and Mary and Ida in December, so we will need to entertain nominations for new officers. The officers have agreed to transition out over the summer to ease the new officers into their roles. By fall, we will have additional positions open. The officers who will be leaving will email the listserv with a short description of their titles and duties. Those interested will email us about the position they want to run for, and if there is more than one, we will hold an election. The only position that needs to be available on campus in person is president. We are entertaining the possibility of using AdobeConnect for meetings to support this. There would still need to be ability to cover for president in case of illness, emergency, etc.
Dr. Bishop mentioned concern over the length of the email, but the president assured him that it will be concise as we can redirect them to our constitution on the Student Center website. We will also try and contact the face-to-face professors for this semester/next Fall to see if we can present to the class. Dr. Bishop would like us to notify when these dates will be. Ida Sell asked about the possibility of doing a combined open officer list with the other organizations, as we are always striving to be inclusive.
Next on the agenda was our Facebook page: Is there something we can do to increase traffic? Options outside Facebook were discussed as alternatives: Dr. Bishop suggested a Blackboard for the organization, and the president agreed and hopes to pursue it this Summer to have ready to beta by Fall. Mercedes also suggested Group Spaces, which is more exclusive than Facebook and would send members an email every time there was an update as well as allow them to customize what types of information they want to receive. Blackboard could also accomplish this, and since all SLIS students are LISSO members, our board would be auto-loaded on their dashboard. We may then retire our blog due to inactivity.
Those present moved to events for the beginning of next Fall: There is an all-SLIS organizations Ice Cream social in the planning stage for next August. Locations suggested for the event were Woodland Park or some large space on campus. We will need to collaborate further with SAA, SLA, and ALA regarding their participations and thoughts on the event.
There was then a discussion of our organization's culture, i.e., what values we in LISSO strive to promote and maintain. The following values came up in comments several times: inclusivity, social engagement, leadership, collaboration, and inspiring positivity. We hope to plan all our events to that end.
As for this Summer, while no official events are planned, there may be a possible end of Summer cookout in the park (maybe with other SLIS organizations). The president will send out an email about this and perhaps institute an end-of-Summer meeting (most likely in July) for planning. There would be less paperwork to fill out and better parking off campus, so we may try to reserve the pavilion at Woodland Park for this and similar future events.
We maintained good funds this semester because most events were not money intensive. In addition, we will soon have funds coming in from T-Shirt sales and are therefore in a good place financially to throw an off-campus event.
Fall orientation is another event we need to plan for coming up next year. It is important that LISSO have a string presence with incoming SLIS students. We will discuss the orientation further at the next meeting.
Our next meeting will be May 7, 2012 at 4:30 PM EST in the SLIS Conference Room (314).
The President closed the meeting at 5:19pm EST.
Monday, April 9, 2012
Thursday, January 12, 2012
January 2012 Meeting Minutes
Library and Information Science Student Organization (LISSO)
University of Kentucky
Meeting Minutes: January 9, 2012
Officers present: Jason Boczar, Mary York, Dr. Wade Bishop, Debbi Lloyd, Heather Burke
Total present: 6
The meeting was called to order at 4:37PM EST. Prior to the beginning of the meeting, an agenda was distributed to all present. Mercedes Hopewell paid her dues at the start of the meeting and expressed interest in serving in an officer position. Dr. Bishop reminded everyone that new officer positions can be created if there's interest or need. Debbi thought a photographer/Flickr account manager position would be ideal as we have need of those services.
Heather Burke noted she had not received the Facebook administrative privileges and Jason Boczar said he would fix that. Debbi Lloyd, now the current LISSO president, also promised to send a list of accounts and passwords to the other officers.
Mary York, the vice president, attended the faculty meeting last Friday along with Dr. Bishop. The following topics were brought up: First, the new website for the SLIS should be up by the end of the week. Debbi emailed Will Buntin about updating the LISSO page stats, and noted how difficult it has been to find the club's page on the SLIS's old website. The officers then discussed the possibility of doing more with the site. Also discussed at last Friday’s faculty meeting was the new faculty member search, changes to the curriculum and the portfolio program. The portfolio program will hopefully involve more collaboration between students and faculty in the future.
Stephanie Reynolds would like help promoting the McConnell Conference. Anyone who is interested in children's literacy might consider attending. Mary York suggested that our communications director, Jason Boczar, add the conference on the Facebook page as an event.
Officer duties were next on the agenda. The vice president who has been managing the Signature noted that it was too big a project for one person. The current issue needs updating and more material. The communications director and secretary both agreed to contribute. Issvu.com is the website that hosts the Signature, and the president indicated she would contact Sara Wood (the former vice president) for the password and account information.
Account upkeep was another point brought up at the meeting: Our blog hasn't been updated since September. The Flickr account also needs work, a task which Mercedes Hopewell may take over in the event she assumes an officer position. The dues list also needs updating--the secretary has been keeping an unofficial account of and holding the newly paid dues until the treasurer, Ida Sell, returns.
Fundraising was briefly discussed. LISSO currently has 122 dollars in the account (not including unprocessed dues). Fundraising will be further discussed at the February meeting.
LISSO has several upcoming events on the agenda. The All SLIS Social is the next event at WTY Library's Gallery from 6-7pm EST. LISSO is going to make efforts to promote this event on and offline. We need to compile a flier about LISSO for the event as well. The president passed around a previous copy of LISSO's flier as an example. The room will be reception style--not too formal--and options for catering were discussed. An email needs to sent out as well, which Debbi will coordinate with the other LIS student organization leaders. Mercedes Hopewell and Dr. Bishop brought up the idea of making a YouTube video/prezzi or some form of media for our table.
On January 27th is the Triangle Park Ice Skating Rink event. $10 per person is the cost which covers skate rental for 90 minutes. Even those who plan on bringing their own skates must pay the same fee. We will also head to Sawyers restaurant together before ice skating in the early evening.
Events for the upcoming months include a tour of Keeneland Library in late February. The secretary has contacted Becky Ryder, the library director, regarding available dates and will report back when she receives news. A possible March event is a tour of Lexmark.
It was suggested that adding a drop box or SurveyMonkey poll to the LISSO webpage/blog might be a good way to involve SLIS students in determining future events. The next meeting will be February 6th, 2012 at 4:30 PM EST.
The president called the meeting to a close at 5:28pm EST.
University of Kentucky
Meeting Minutes: January 9, 2012
Officers present: Jason Boczar, Mary York, Dr. Wade Bishop, Debbi Lloyd, Heather Burke
Total present: 6
The meeting was called to order at 4:37PM EST. Prior to the beginning of the meeting, an agenda was distributed to all present. Mercedes Hopewell paid her dues at the start of the meeting and expressed interest in serving in an officer position. Dr. Bishop reminded everyone that new officer positions can be created if there's interest or need. Debbi thought a photographer/Flickr account manager position would be ideal as we have need of those services.
Heather Burke noted she had not received the Facebook administrative privileges and Jason Boczar said he would fix that. Debbi Lloyd, now the current LISSO president, also promised to send a list of accounts and passwords to the other officers.
Mary York, the vice president, attended the faculty meeting last Friday along with Dr. Bishop. The following topics were brought up: First, the new website for the SLIS should be up by the end of the week. Debbi emailed Will Buntin about updating the LISSO page stats, and noted how difficult it has been to find the club's page on the SLIS's old website. The officers then discussed the possibility of doing more with the site. Also discussed at last Friday’s faculty meeting was the new faculty member search, changes to the curriculum and the portfolio program. The portfolio program will hopefully involve more collaboration between students and faculty in the future.
Stephanie Reynolds would like help promoting the McConnell Conference. Anyone who is interested in children's literacy might consider attending. Mary York suggested that our communications director, Jason Boczar, add the conference on the Facebook page as an event.
Officer duties were next on the agenda. The vice president who has been managing the Signature noted that it was too big a project for one person. The current issue needs updating and more material. The communications director and secretary both agreed to contribute. Issvu.com is the website that hosts the Signature, and the president indicated she would contact Sara Wood (the former vice president) for the password and account information.
Account upkeep was another point brought up at the meeting: Our blog hasn't been updated since September. The Flickr account also needs work, a task which Mercedes Hopewell may take over in the event she assumes an officer position. The dues list also needs updating--the secretary has been keeping an unofficial account of and holding the newly paid dues until the treasurer, Ida Sell, returns.
Fundraising was briefly discussed. LISSO currently has 122 dollars in the account (not including unprocessed dues). Fundraising will be further discussed at the February meeting.
LISSO has several upcoming events on the agenda. The All SLIS Social is the next event at WTY Library's Gallery from 6-7pm EST. LISSO is going to make efforts to promote this event on and offline. We need to compile a flier about LISSO for the event as well. The president passed around a previous copy of LISSO's flier as an example. The room will be reception style--not too formal--and options for catering were discussed. An email needs to sent out as well, which Debbi will coordinate with the other LIS student organization leaders. Mercedes Hopewell and Dr. Bishop brought up the idea of making a YouTube video/prezzi or some form of media for our table.
On January 27th is the Triangle Park Ice Skating Rink event. $10 per person is the cost which covers skate rental for 90 minutes. Even those who plan on bringing their own skates must pay the same fee. We will also head to Sawyers restaurant together before ice skating in the early evening.
Events for the upcoming months include a tour of Keeneland Library in late February. The secretary has contacted Becky Ryder, the library director, regarding available dates and will report back when she receives news. A possible March event is a tour of Lexmark.
It was suggested that adding a drop box or SurveyMonkey poll to the LISSO webpage/blog might be a good way to involve SLIS students in determining future events. The next meeting will be February 6th, 2012 at 4:30 PM EST.
The president called the meeting to a close at 5:28pm EST.
Monday, October 3, 2011
Meeting Minutes, September 26th 2011.
Library and Information Science Student Organization (LISSO)
University of Kentucky
Meeting Minutes: September 26, 2011
Officers Present: Sara Wood, Chelsey Spencer, Cheyenne Hohman, Ida Sell, Heather Burke, Jason Boczar, Mary York, Debra Lloyd, Dr. Wade Bishop
Total Present for meeting: 9
The President opened the meeting at 4:36pm. A meeting agenda was distributed to those present.
The President introduced our new LISSO officers for this year at the start of the meeting. Each new officer briefly introduced him/herself:
• Jason Boczar will be our new Communications Director following Cheyenne Hohman’s completion of the SLIS program this year. Jason currently works in acquisitions at William T. Young Library.
• Debra Lloyd will be taking over as the new LISSO President after Chelsey Spencer’s completion of the SLIS program. She is a graduate assistant in the William T. Young Library Reference Department.
• Mary York will take over as Vice President following Sara Wood’s completion of the program here. Mary currently works in the Science and Engineering Libraries.
• Heather Burke will be the new LISSO secretary. She works in the Margaret I. King Library in Special Collections as well as Archives.
• Ida Sells will be our treasurer this year. She is a graduate assistant in Archives in the Margaret I. King Library.
After new officer introductions, the President discussed important information from the last Faculty Meeting (DATE):
• UK is going to make online classes more available to students with special learning needs (ex: visually-impaired) in accordance with ADA standards.
• There is going to be a faculty search soon to replace Dr. Chan, who is leaving. Students may be asked to come and meet candidates (and enjoy a free lunch).
• Dr. Ning will be offering a new Social Media class this spring; LIS637 and 668 are being revised so their names and content match.
• The importance of self-assessment as a major point of student portfolios was highlighted during discussion.
The current and new presidents briefly discussed the faculty meeting schedule, and Debra mentioned switching hours next semester to accommodate the responsibility.
Another topic brought up was the Student Organization Leadership Meeting, attended by the President and the new VP, Mary York. This is the beginning of a series of meetings between the four main LIS student organizations (LISSO, SLA, SAA, ALA) on campus. The goal of these meeting is to assess how we can best work together as a type of “umbrella organization” in order to prosper. Highlights from the meeting were:
• Sharing of each organization’s “best practices” (for instance, setting up a listserv, working with Google docs, etc.)
• Creating a new collective calendar of events using the new SLIS website (we can now update it ourselves rather than go through Will Buntin).
• Getting together tours of various libraries with our fellow organizations
• LISSO shared about our separate bank account and how we were able to set it up: Ida informed us that ALA’s funds are moving off-campus and SAA’s will soon.
The next item discussed was planning LISSO’s Halloween Party event. After considering local events also happening that weekend, it was decided that we would be having a get-together around 7:00PM on Sunday, which is just before the Thriller Parade. The get-together would be at Sara Wood’s apartment which overlooks the parade route. Costumes are highly encouraged, and there will probably be a costume contest at the event. Sara will be sending out directions later on, and she reminded everyone that downtown parking is free at any meter on Sunday.
Other October events in the works are as follows:
• Gratz Park Walking Tour – 9:30-11:45 am October 4th (only 12 people signed up so far, contact Dr. Bishop if interested)
• Pazzo’s Friday Pint Night – October 7th, several officers will try to get together to hold a table for us around 5:00 pm. If anyone is interested in coming, please email or use the LISSO facebook page and we can plan for a larger group.
• Possibility of our doing something at Keeneland through connections on campus (read: Gordon Hogg’s wife is their librarian): Oct. 7th is free student admission and Oct 21st is “See Blue” day (free UK student admission). The schedule for Keeneland is available online. Of interest also was a possible tour of Keeneland’s library.
• Another trivia night at Winchell’s (NOT during a Tournament of Champions)
• LISSO-sponsored Tuesday study group for those taking comps.
An impromptu Karaoke session at South Lane Bowling alley (possibly around December 7th, Cheyenne’s birthday) could also be in the works. The VP reminded everyone that EKU is hosting a discussion by Richard Dawkins on Thursday, October 6th at 7:30 pm at Brock Auditorium. The President called the meeting to a close at 5:16 pm.
LISSO's next meeting will be held on October 24 @ 4:30 pm in the SLIS conference room.
Don't forget to add us to your Google Calendar! Scroll down to view.
University of Kentucky
Meeting Minutes: September 26, 2011
Officers Present: Sara Wood, Chelsey Spencer, Cheyenne Hohman, Ida Sell, Heather Burke, Jason Boczar, Mary York, Debra Lloyd, Dr. Wade Bishop
Total Present for meeting: 9
The President opened the meeting at 4:36pm. A meeting agenda was distributed to those present.
The President introduced our new LISSO officers for this year at the start of the meeting. Each new officer briefly introduced him/herself:
• Jason Boczar will be our new Communications Director following Cheyenne Hohman’s completion of the SLIS program this year. Jason currently works in acquisitions at William T. Young Library.
• Debra Lloyd will be taking over as the new LISSO President after Chelsey Spencer’s completion of the SLIS program. She is a graduate assistant in the William T. Young Library Reference Department.
• Mary York will take over as Vice President following Sara Wood’s completion of the program here. Mary currently works in the Science and Engineering Libraries.
• Heather Burke will be the new LISSO secretary. She works in the Margaret I. King Library in Special Collections as well as Archives.
• Ida Sells will be our treasurer this year. She is a graduate assistant in Archives in the Margaret I. King Library.
After new officer introductions, the President discussed important information from the last Faculty Meeting (DATE):
• UK is going to make online classes more available to students with special learning needs (ex: visually-impaired) in accordance with ADA standards.
• There is going to be a faculty search soon to replace Dr. Chan, who is leaving. Students may be asked to come and meet candidates (and enjoy a free lunch).
• Dr. Ning will be offering a new Social Media class this spring; LIS637 and 668 are being revised so their names and content match.
• The importance of self-assessment as a major point of student portfolios was highlighted during discussion.
The current and new presidents briefly discussed the faculty meeting schedule, and Debra mentioned switching hours next semester to accommodate the responsibility.
Another topic brought up was the Student Organization Leadership Meeting, attended by the President and the new VP, Mary York. This is the beginning of a series of meetings between the four main LIS student organizations (LISSO, SLA, SAA, ALA) on campus. The goal of these meeting is to assess how we can best work together as a type of “umbrella organization” in order to prosper. Highlights from the meeting were:
• Sharing of each organization’s “best practices” (for instance, setting up a listserv, working with Google docs, etc.)
• Creating a new collective calendar of events using the new SLIS website (we can now update it ourselves rather than go through Will Buntin).
• Getting together tours of various libraries with our fellow organizations
• LISSO shared about our separate bank account and how we were able to set it up: Ida informed us that ALA’s funds are moving off-campus and SAA’s will soon.
The next item discussed was planning LISSO’s Halloween Party event. After considering local events also happening that weekend, it was decided that we would be having a get-together around 7:00PM on Sunday, which is just before the Thriller Parade. The get-together would be at Sara Wood’s apartment which overlooks the parade route. Costumes are highly encouraged, and there will probably be a costume contest at the event. Sara will be sending out directions later on, and she reminded everyone that downtown parking is free at any meter on Sunday.
Other October events in the works are as follows:
• Gratz Park Walking Tour – 9:30-11:45 am October 4th (only 12 people signed up so far, contact Dr. Bishop if interested)
• Pazzo’s Friday Pint Night – October 7th, several officers will try to get together to hold a table for us around 5:00 pm. If anyone is interested in coming, please email or use the LISSO facebook page and we can plan for a larger group.
• Possibility of our doing something at Keeneland through connections on campus (read: Gordon Hogg’s wife is their librarian): Oct. 7th is free student admission and Oct 21st is “See Blue” day (free UK student admission). The schedule for Keeneland is available online. Of interest also was a possible tour of Keeneland’s library.
• Another trivia night at Winchell’s (NOT during a Tournament of Champions)
• LISSO-sponsored Tuesday study group for those taking comps.
An impromptu Karaoke session at South Lane Bowling alley (possibly around December 7th, Cheyenne’s birthday) could also be in the works. The VP reminded everyone that EKU is hosting a discussion by Richard Dawkins on Thursday, October 6th at 7:30 pm at Brock Auditorium. The President called the meeting to a close at 5:16 pm.
LISSO's next meeting will be held on October 24 @ 4:30 pm in the SLIS conference room.
Don't forget to add us to your Google Calendar! Scroll down to view.
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