Library and Information Science Student Organization (LISSO)

University of Kentucky

Meeting Minutes: October 4, 2012

Officers present: Debbi Lloyd, Mercedes Hopewell, Jessica Herrington, Justin Conder, Dr. Wade Bishop, Rebecca Freihaut (via Skype)

Also present: Daniel Ness, Kacey Kelm

Total present: 8

Call to open: 5:07pm EST

An agenda was distributed to those present.

T-shirts:

This was the last week to order shirts. Current orders are 11 Banned shirts, 7 Heart shirts, and 9 Socialize shirts. Orders did not quite meet the minimum number to avoid setup fees, which would cost us about $90. It was decided that the remaining number of shirts would be purchased by the LISSO, then used as raffle prizes or to sell in the spring. The total cost for the final 9 shirts will be $41.40.

Upcoming Events:

Louisville area students can attend the upcoming meeting at Quill’s Coffee on Oct 20^th.Also, efforts are planned to connect more with Louisville and other distance students, including sending emails out based on location areas.

LISSO will be meeting for the Zombie Parade in Lexington on Sunday, October 28^th at 7 pm EST at McCarthy’s, 117 S. Upper St. The Parade will start at 8:30 pm EST. Participants are encouraged to come in costume. An RSVP form will be sent out.

Officer Elections:

The call for officers has been sent out at the end of August through email, along with requests at orientation and the face-to-face pitches. Justin Conder has been the only response to the upcoming President position. Daniel Ness will be taking over for Justin as the Communications officer. Kacey Kelm will be taking over as Treasurer. Positions will become active in January. With only one applicant for each position, it was decided to move forward with election emails for votes of confidence.

Reminder for Faculty Meetings:

LISSO officers are reminded to attend the selected faculty meetings this semester. Meetings will be held on Fridays between 9:30am-11:30am EST in the SLIS conference room. Officers should take notes that are relevant to students, then post the information to the LISSO blog and report at the next meeting.
            October 12-Mercedes
            November 2-Ida
            December 7-Jessica

Additional topics that were discussed:

The November Board Game Night has been approved for funding for pizza for the event. Mercedes will be making a poster available with a list of available board games and will be looking for requests on what to bring.

Dr. O’Connor has chosen Saturday, December 8^th for the LISSO Holiday party. Time has not yet been decided, but a save-the-date email will be sent out, and additional information will be forthcoming at a future date.

Our next meeting will be November 1^st at 5pm EST in the SLIS conference room. We will be planning the CATS Den Board Game Night.

Call to close: 5:30pm EST

Library and Information Science Student Organization (LISSO)

University of Kentucky

Meeting Minutes: September 6, 2012

Officers present: Debbi Lloyd, Mercedes Hopewell, Jessica Herrington, Dr. Wade Bishop, Ida Sell

Also present: Kasey Kelm, Rachel McMahan

Total present: 7

Call to open: 5:07pm EST

An agenda was distributed to those present.

Updates on Current Projects:

The SLIS organizations calendar and website is still being updated with events from other groups. It is also being used as a website for LISSO, with a page for the online T-shirt store, and a page for upcoming LISSO events and RSVP forms.

T-shirt sales are still running. We already have over 10 orders.

The LISSO newsletter is nearly finished. It should be released soon, once a final article has been included and the newsletter has been formatted. Pictures from the Fall Picnic will be included as well.

Reminder for Faculty Meetings:

LISSO officers will be sharing the responsibility of attending faculty meetings this semester. Meetings will be held on Fridays between 9:30am-11:30am EST in the SLIS conference room. Officers should take notes that are relevant to students, then post the information to the LISSO blog and report at the next meeting.
            September 7-Justin
            October 12-Mercedes
            November 2-Ida
            December 7-Jessica

New Officers:

Rebecca Freihaut is our new Louisville representative.

With no other interested candidates, Kasey Kelm has been chosen as the upcoming Treasurer, and will be shadowing Ida this semester.

LISSO still needs to find a student to take over the President position from Debbi. The only requirement is to have either a local or face-to-face student, so that they are available on campus for meetings and events. There will be an advertisement included in the newsletter.

Reminders from Will:

All students should be signed up for the SLIS listserv. Everyone should be reminded to do so.

The application deadline for the Alternative Spring Break is coming up on Oct.1^st. Students should submit their applications soon.

Upcoming Events:

The Unconference was on Friday, September 7^th at 1pm EST in Young Library, Room 108C. Adobe Connect was available to distance users. Great Bagel were generous to provide a donation of bagels and cream cheese for the event. Pictures will be taken to illustrate the success of the Unconference, to include in the newsletter and to post on the LISSO Facebook page.

The Louisville Coffee Hour will be held on Saturday, September 15^th at Quills Coffee on Baxter Ave. A reminder should be sent out to inform Louisville area students.

The Bowling and Karaoke Night will be Friday, September 28^th at 7pm EST at Southland Bowling Lanes. The RSVP form is available on the website, and there should be additional reminders sent out as we get closer to the event night.

Additional topics that were discussed:

Rachel McMahon, the Student Government senator for the College of Communication, attended the meeting. She wanted to connect with the group, and discuss obtaining funding from Student Government in the future with officers.

We hope to provide Adobe Connect for distance members for future LISSO meetings. Some other organizations have already begun to do so.

Justin should be sending out a weekly reminder email for events. Members should also be encouraged to wear their LISSO T-shirts to future events and during the upcoming Banned Book Week.

Mercedes will email to learn which days the CATS Den will be available in November, so that we can begin plans for our Board Game night.

Our next meeting will be October 4^th at 5pm EST in the SLIS conference room. We will be planning to attend the Zombie Parade, including costumes, and meeting for drinks or dinner beforehand.

Call to close: 5:27pm EST

Library and Information Science Student Organization (LISSO)

University of Kentucky

Meeting Minutes: August 11, 2012

Officers present: Debbi Lloyd, Mercedes Hopewell, Jessica Herrington, Justin Conder, Ida Sell

Total present: 5

Call to open: 5:40pm EST

An agenda was distributed by email to those present.

Orientation & FAQs:

Justin, Debbi, Jessica, and Ida all plan to attend Fall Orientation for LISSO. There was discussion on creating a handout to distribute to new students, which will include various resources and information, including links to the collective SLIS calendar, information about LISSO, and popular sites or events near campus. Justin will be creating the FAQ handout. Debbi also suggested that LISSO coordinate a casual gathering for dinner after orientation is over, for any who are interested.

Fall Picnic:

The Fall Picnic will be a weenie roast and potluck event, beginning at noon on August 25, 2012. Ida volunteered to stake out the area at Woodland Park, and LISSO will begin setting up around 11:15am EST. The RSVP form and website will be sent to the listserv, and include a listing of what each person intends to bring. The dues drive will be held during the picnic, and the drawing prize was decided to be a $25 gift card to Mellow Mushroom.

Unconference:

There will be an Unconference on September 7, 2012 in Young Library B108C, between 1:00 and 4:00pm EST. There will be a speaker and open forum discussions about current issues in the field, and will also be open to alumni and professors. There is still a need for volunteers, moderators, and technical support. The technology used to interact with distance participants is still being discussed. A wiki will provide further information and a RSVP form for participants.

Additional topics that were discussed:

The SLIS organizations intend to visit the face-to-face classes in order to interest more students. Debbi will be emailing professors and coordinating with the other organizations.

LISSO intends to release a newsletter by September, with articles written by Jessica and Ida, designed and edited by Mercedes. Information from the FAQs will also be included.

Ida has sent out some letters seeking donations for various events, attempting to connect with area businesses.

Fall meetings will resume on the first Thursday of every month at 5:00pm EST. The next meeting will be September 6, 2012.

LISSO currently has a balance of $140.

The Bowling and karaoke night will be held on September 28, 2012 at Southland, beginning t 7:00pm EST. Jessica will make the RSVP form and flyer.

T-shirt sales will resume, starting orientation day and conclude on October 19, 2012.

Call to close: 6:50pm EST