Library and Information Science Student Organization (LISSO)

University of Kentucky

Meeting Minutes: April 4, 2013

Officers present: Justin Conder, Mercedes Hopewell, Jessica Herrington, Daniel Ness, Kacey Kelm, Leann Combs

Total present: 6
Call to open: 5:00pm EST
An agenda was distributed to those present.

New Officers:
LISSO was pleased to welcome our newest officer, Leann Combs, who will be taking on the Vice President position, from graduating officer, Mercedes Hopewell. LISSO is still in need of a secretary for next year. Kacey Kelm will hold the position temporarily until a new officer has been elected to replace graduating officer, Jessica Herrington. We would like to thank all of our departing officers for their work over the past semesters.

T-shirts:
LISSO is in the final week for T-shirt sales this year. The deadline to place orders is April 8th. Daniel will be sending out a reminder to the listserv.

New Advisor:
We are pleased to welcome our new advisor, Dr. Shannon Oltmann, who will be taking over for Dr. Wade Bishop. LISSO will be hosting a short meet’n’greet on Tuesday, April 9th at 5 pm EST as an introduction for SLIS students. Refreshments will be available in the McConnell Center.

Future Improvements:
Justin has mentioned the need for future improvements to LISSO student interactions, especially how to better address and involve distance students. This is an issue that will need further discussion with other SLIS organization presidents, as well.

Upcoming Events:
Our final event of the year will be the Graduation Cookout on Saturday, April 27th. LISSO will be providing the hot dogs and veggie dogs. Guests will be asked to RSVP for the event, and to bring side dishes for the potluck. The cookout is to be hosted at Dr. Lisa O’Connor’s house, and is scheduled to begin at 6 pm EST.

This has been the final meeting for the semester. Regular meetings will resume next Fall.

Call to close: 5:15pm EST

Library and Information Science Student Organization (LISSO)
University of Kentucky

Meeting Minutes: March 7, 2013

Officers present: Justin Conder, Mercedes Hopewell, Jessica Herrington, Kacey Kelm, Daniel Ness, Desiree Perry
Total present: 6
Call to open: 5:10pm EST

There was no agenda distributed for this meeting.

New Faculty Advisor:
With the recent news that Dr. Bishop will be leaving the employment of UK this semester, LISSO is currently without a faculty advisor, which is necessary to remain in good standing with UK. In an effort to find a replacement, most officers will be attending the beginning of the SLIS faculty meeting on March 8, 2013 at 9:30 am EST. Justin will not be attending because of a previous professional obligation.

Daniel will be our main speaker, as we will only have around 5 minutes to make our argument to the faculty. Several points we wish to highlight include the unique social purpose of LISSO, our consistent numbers of attendees at planned events, and the benefit of having university status, which allows us to use university resources and space.

T-shirts:
With recent concerns over faculty representation, the T-shirt contest has been postponed. Our new deadline for design submissions will be March 20th, the Wednesday immediately following Spring Break. Voting will then open for the following week, until March 27th.

There will be a small LISSO officers meeting on March 18th, following Spring Break, in order to check the online store setup and format, as well as finalize details for ordering.

Upcoming Events:
Our event this month will be bowling and karaoke on March 22nd, beginning at 7pm EST. We are hoping to heavily promote the event through email, while simplifying the RSVP count into a single button if attending. We plan to reserve 2 or 3 lanes for those wishing to bowl, but would like a estimated count of the numbers to expect. Advertising will also emphasize that the event will be the Friday immediately following the portfolio deadline for those graduating this May.

SLIS will be planning a group travel to the 2013 KPLA Conference on April 8-10, 2013. Mercedes is the current organizer and will be available to car-pool those who may need rides. This would be an excellent chance for students gain conference experience within a structured group, and the group even plans to eat lunch together during each of the conference days, in order to discuss conference topics and experiences. Registration for the conference is $45 for students. Please join the Facebook group (https://www.facebook.com/events/116875861819308/) for further details.

The Spring Graduation Cookout is currently being planned and Dr. O’Connor is being contacted about possible dates toward the end of April. A “save the date” email will be sent out once a day and time have been confirmed, with additional information to be sent out later.

Since the cookout is likely to be moved into April, rather than in May as originally planned, it was proposed that we plan another event for May, such as an outdoors excursion or another Pazzo’s outing. This would be set for after finals. There will be further discussion in later meetings.

Faculty Meeting Representatives:
As a reminder, the LISSO representatives for remaining Faculty Meetings during the Spring semester are:
April 5: Jessica
May 3: Daniel

The next LISSO meeting will be April 4th at 5:00 pm EST in the McConnell Center, on the 3rd floor of Little Library.

Call to close: 5:55pm EST

Addendum:

UK SLIS Faculty Meeting

March 8, 2013

LISSO Representative: Jessica Herrington

LISSO officers asked that any interested faculty contact them about the available faculty advisor position.

There are currently 205 returning or entering students for Fall 2013, as well as 51 additional applications in progress.

The new Student Affairs Coordinator will begin work on Monday.

Faculty raised several concerns about graduation portfolio guidelines and policies. It was suggested they add more explanation to the list of suggested artifacts for the exiting portfolio, including substitutions from alternative course structures in past years.

Current and future students will be made aware that they should keep separate copies of all portfolio artifacts throughout the program in preparation for the exiting portfolio. Core course syllabi should remind students to keep their relevant files for future portfolio use. Old Blackboard shells can be resurrected at later dates, but the process can be very long and difficult, especially when instructors leave the employ of UK.

Another concern for faculty advisors was that students need to submit completed drafts of their portfolio pieces for honest and effective feedback. Notes and incomplete drafts are difficult to respond to.

A final issue is graduating students who are taking a core course during their final semester, which often means they are missing one or several artifacts from those courses. It has been decided that beginning Spring 2014, students will no longer be allowed to graduate with an exiting portfolio in the same semester in which they are taking a core course. Students graduating in December of 2013 will be the last group allowed to do so.

Library and Information Science Student Organization (LISSO)

University of Kentucky

Meeting Minutes: February 7, 2013

Officers present: Justin Conder, Mercedes Hopewell, Jessica Herrington, Daniel Ness, Kacey Kelm, Dr. Wade Bishop

Total present: 7

Call to open: 4:58pm EST

An agenda was distributed to those present.

January Game Night:

January Game Night was deemed a success, as we had two new students join us at the event. It was suggested that they be invited to join the LISSO Facebook page, if they have not already done so. It was also decided that future events will include a sign-in sheet, so that attendees can be more easily communicated with in the future.

T-shirt Contest:

The T-shirt contest will begin this month, as Daniel will send out the first email asking for designs within the next few days. The deadline for new designs will be Friday, March 1^st, after which online voting will begin. The best-selling design from last year will be made available again this year, along with the two highest-voted new designs. Officers will be in further communication throughout the month as the submissions and voting begin. The two top designs will receive a free T-shirt.

Upcoming February Event:

After discussing preliminary student responses to the proposed Meet’n’Greet, it was decided to change the February event to a Pazzo’s gathering, followed by the Late Night Film Series Screening of the movie, UP. The event will take place on Thursday, February 28^th. Everyone will be invited to join LISSO at Pazzo’s at 7 pm EST. Those interested in attending the film will leave for the screening about 9 pm EST, with the movie to begin at 10 pm EST.

Because the February event is has been changed, it was decided to plan a different event for April. One suggestion was a picnic, to be held at Woodland Park. Further plans will be discussed at future meetings.

Constitutional Changes:

As had been suggested by Dr. Bishop in a previous meeting, the constitution for the organization needed to address the contingency plans in place for officer elections, specifically to deal with vacant positions in the middle of a semester. Justin presented a short statement, granting the President power to begin elections at the start of each month for any open positions. With a few minor suggestions on phrasing, the suggestion was agreed upon. Future revisions will also include some further details on election procedures.

Blackboard Shell:

For the integration of SLIS organizations into a Blackboard shell, Daniel will be in further communication with Susan MacDonell, who is currently responsible for the planning. No details or further information is yet available.

LISSO Newsletter:

Mercedes intends to email Daniel the current draft for editing and completion. Once finished, it will be distributed to SLIS.

Faculty Meeting Representative:

There was some discussion about the future role of the faculty meeting representative from SLIS, specifically concerns about continuity between different representatives and the communication of information between the faculty meetings and general students in SLIS. It was decided that student representatives act as a voice for feedback from the students in issues relating to changes in the program. Information on graduation, classes, and upcoming events will be disseminated as needed to the student body.

Officer Password Check:

Justin asked for information on the passwords and access available to all LISSO officers, so that everyone was able to access the LISSO email and the SLIS Organizations Calendar.

Additional topics that were discussed:

Daniel will be adding information about the McConnell Conference to the LISSO Facebook page. He also suggested creating short profiles of any students presenting posters at the conference.

Dr. Bishop suggested creating some small give-away items for events, as a fun promotion for LISSO. There was some concern that LISSO’s affiliation with UK could create some complications. There was no decision reached at this time.

With the success of the new meeting location, it was decided that all future LISSO meetings would be held in the McConnell Center, located on the 3^rd floor of Little Library. The next meeting is scheduled for March 7^th at 5 pm EST.

Call to close: 5:45pm EST